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2014/2015 Minutes

2014/2015 Minutes:

pdf icon  August pdf icon  September pdf icon  October pdf icon  November

December -

no meeting

pdf icon   January pdf icon AGM 2014 pdf icon March
pdf icon April pdf icon May pdf icon June pdf icon July

 

2014/2015 Motions:

August:

Referee Proposal – Phil Duerr emailed a copy of the proposal to the board members and staff. Brant Turner highlighted key points of the proposal to the board. Will Maffit made a motion to accept the proposal. Samir Haj seconded the motion. The motion passed

September:

Membership Minimum Registration Requirements – There are a handful of clubs that have fallen below the 50 player minimum as outlined in the bylaws. Gayle is seeking guidance on how to manage clubs who do not meet this requirement. Samir Haj made a motion that on September 30 of each year any club who is below the 50 registered player minimum will be charged for the difference between the number of players actually registered and the 50 player minimum. The registration rate charged will be based on the registration level that the majority of the club’s current players are registered. For clubs that register only in the spring the deadline is March 15 to reach 50 registered players before being assessed the minimum player registration fee. Dave O’Brien seconded the motion. The motion passed.

Fire Athletics Soccer Club Bylaws – Will Maffit made a motion to approve the bylaws. Brant Turner seconded the motion. Dave O’Brien elaborated on his written report on this matter. After much discussion a vote was taken and the motion to accept the bylaws passed.

October: no motions

November:  no motions

December: no meeting

January: Planning meeting

Will Maffit made a motion that the Competitive Recreational State Cup be called the Ron Heller Cup. Samir Haj seconded the motion. The motion passed.

Allen Finney made a motion that clubs can approve their own rosters and print their own player cards within the rules and guidelines set forth by the ASSA staff and board. Trey Bailey seconded the motion. The motion passed.

Secondary players: The board decided to allow special event rosters to help the spring league in the Northeast District. There should be a team entry fee of $60. All players not already registered with ASSA in the fall must be registered at $14 / player. Players who registered in the fall do not have to pay again.

Trey Bailey made a motion that no funds be released to the Arkansas Referee Committee until the following four items have been fulfilled:

1. Deposit funds into ASSA’s checking account, “DBA Arkansas Referee Committee.”

2. Give Gayle Smith access to the application “Game Official”.

3. Document the referee courses that were to be taught.

4. Update the Referee section on the ASSA website.

Sami Haj seconded the motion. The motion passed.

Samir Haj made a motion to appoint Michael Schroeder as Vice President of District 4: South District Associations. Trey Bailey seconded the motion. The motion passed.

Trey Bailey made a motion to appoint Heath Lehman as the Adult Commissioner. Amanda Quillin seconded the motion. The motion passed.

Dave O’Brien made a motion that a change be made to the bylaws to eliminate the ODP Administrator as a board position. Amanda Quillin seconded the motion. The motion passed and will be presented at the AGM for a vote.

January

Will Maffit made a motion that the Competitive Recreational State Cup be called the Ron Heller Cup. Samir Haj seconded the motion. The motion passed.

When a state championship bracket consists of 5, 7, or 9 teams a play in game will be held one week prior to the state cup. If a bracket consists of 5 teams then the 4th and 5th seeds will have the play in game to be held at the home of the 4th seeded team. The winner then advances to the state cup as the 4th seed. If a bracket consists of 7 teams then the 6th and 7th seeds will have the play in game to be held at the home of the 6th seeded team. The winner then advances to the state cup as the 6th seed. If a bracket consists of 9 teams then the 8th and 9th seeds will have the play in game to be held at the home of the 8th seeded team. The winner then advances to the state cup as the 8th seed. If a bracket consists of 10 or 11 teams then the top 8 seeded teams will comprise the gold bracket and there will be no silver bracket. If there are 12 entries then the gold bracket will be comprised of the top 8 seeds and the silver bracket will be comprised of the remaining 4 teams. There is a 4 team minimum for a silver bracket.

Allen Finney made a motion that clubs can approve their own rosters and print their own player cards within the rules and guidelines set forth by the ASSA staff and board. Trey Bailey seconded the motion. The motion passed.

Secondary players: The board decided to allow special event rosters to help the spring league in the Northeast District. There should be a team entry fee of $60. All players not already registered with ASSA in the fall must be registered at $14 / player. Players who registered in the fall do not have to pay again.

Trey Bailey made a motion that no funds be released to the Arkansas Referee Committee until the following four items have been fulfilled:

  1. Deposit funds into ASSA’s checking account, “DBA Arkansas Referee Committee.”
  2. Give Gayle Smith access to the application “Game Official”.
  3. Document the referee courses that were to be taught.
  4. Update the Referee section on the ASSA website.

 

Samir Haj seconded the motion. The motion passed.

Samir Haj made a motion to appoint Michael Schroeder as Vice President of District 4: South District Associations. Trey Bailey seconded the motion. The motion passed.

Trey Bailey made a motion to appoint Heath Lehman as the Adult Commissioner. Amanda Quillin seconded the motion. The motion passed

Soccer in America: A suggestion was made by the board to take the $300 and go into a community that is trying to develop a soccer program and have community outing with the local organization to expose the community to the sport. A suggestion was made to work with the organization in Warren.

Dave O’Brien made a motion that a change be made to the bylaws to eliminate the ODP Administrator as a board position. Amanda Quillin seconded the motion. The motion passed and will be presented at the AGM for a vote.

March:

Board Secretary – With the election of Allen Finney as Central Vice President and his resignation as board Secretary, the Secretary position is currently vacant. Upon the recommendation of Phil, Will moved that Scott Hendren be elected by the Board to fill the unexpired term of Secretary. The motion was seconded and passed. Scott will continue to serve in the role of Treasurer until a replacement can be elected. 

Creation of New Office Staff Positions – Allen moved that the Board authorize the creation of two new part-time staff positions, Program Coordinator and Office Assistant, as outlined in the proposal drafted and submitted for review via email (job postings attached) by Gayle, as requested by the Board at the January planning meeting. The motion was seconded and discussion followed. 

The Board discussed the importance of these positions to allow Gayle and Jen to focus on their key areas of responsibility to allow us to grow as an association. Also discussed was the need for metrics to gauge the effectiveness of the addition of the new positions, whether or not the positions should be hourly or salaried, and the source of funding for the new positions. The motion passed. 

Trey moved that funding for these new positions for the balance of the current fiscal year come from the ASSA investment account, if necessary, and that the positions be included in the operating budget annually going forward. The motion was seconded and passed. 

April:

No Motions

May:

The board discussed some of the challenges with the spring scheduling of the state championship for older age groups and several options were considered. Dave moved that the U14 State Championship be moved to the fall effective with the 2015-16 seasonal year. Heath seconded the motion and it was approved. 

June:

Review of Pea Ridge Soccer Club Membership Application – The board discussed the application for membership from Pea Ridge Soccer Club. This group has been registering players with ASSA through the Northwest Arkansas Lightning for the past few years and feels that it is time to become their own club. John moved that we approve Pea Ridge Soccer Club as ASSA members. The motion was seconded and passed.

July:

Amanda moved that the date of this year’s fall State Cup be set as November 7-8, 2015. The motion was seconded and passed.

Dave moved that the U14 age group be moved back to the spring State Cup and that the date of the spring State Cup be set as May, 21-22, 2016. The motion was seconded and passed.

Trey moved that we approve the Legends Soccer Club bylaws and accept them as a member of ASSA. The motion was seconded and passed.

 

 

 
 
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