2013/14 Minutes of the Arkansas State Soccer Association
Scott Hendren motioned to accept the bylaws of the Batesville Soccer Club. Phil Duerr seconded the motion. The motion passed unanimously.
Samir Haj motioned to accept Springdale Parks and Recreation as a Recreational program. Amanda Quillin seconded the motion. The motion passed unanimously.
Amanda Quillin made a motion that Brant Turner be accepted as the SRC for the remainder of the term. Samir Haj seconded the motion. The motion passed unanimously.
Samir Haj made a motion that ASSA host the state cup at Burns Park. Amanda Quillen seconded the motion. The motion passed unanimously.
Samir motioned that ASSA does not require teams advancing to regional competition to pay the entry fee for that competition. Nick Sherwood seconded motion. A roll call vote was taken with 5 votes in favor of the motion, 4 votes not in favor of the motion, and 1 abstain. The motion passed.
Samir Haj made a motion to allow Green Forest to come back into ASSA as an established organization pending full payment of all outstanding invoices and 100% of all players within the organization will be registered with a USSF affiliate. Phil Duerr seconded the motion. The motion passed.
VP South position – due to wording in the bylaws this position is now considered vacant due to the absence of Kim Malone at board meetings. Current VPs will be responsible for relaying information to clubs in the south district until a new VP is appointed.
- Approve New Structure – Amanda Quillin made a motion to accept the levels of youth registration as documented below. Sabrina Blankenship seconded the motion. The motion passed with a majority vote in support of the structure and one dissenting vote.
YOUTH REGISTRATION – Current Rule and changes
Youth registration shall be classified as either:
All coaches, assistant coaches and team managers must be properly registered with the ASSA. ASSA registered coaches, assistant coaches and team managers will be provided with an ASSA coaches/manager card only after they have completed an online volunteer disclosure form. Background checks will be performed on ALL non-players listed on a roster.
All In-House and Recreational teams registered through ASSA must have state approved rosters before their first game and all games thereafter or the referee will not officiate the game.
Recreational team: is a team that has NOT been selected but are formed by any method an association chooses so as to be consistent with the spirit of recreational soccer and may stay together.
First Touch: For players between the ages of 2 – 5. All players are placed on a pool roster. An introductory level based on fun and enjoyment. No player’ cards are issued.
- Permissible events: In-house only
In-House Recreational teams are permitted to play in local friendlies and in-house leagues and tournaments and may travel to jamborees (where only a minimal entre fee is charged and trophies are not awarded). Teams are formed by any method an association chooses so as to be consistent with the spirit of recreational soccer and may stay together. This level plays for the enjoyment of the game. No players’ cards are issued by ASSA.
Recreational teams are permitted to play in any recreational league or tournament. Travel Permits for play in tournaments outside the State of Arkansas are required.
Teams are formed by any method an association chooses so as to be consistent with the spirit of recreational soccer and may stay together. Player cards are issued by ASSA.
- Permissible events: Recreational tournaments (in & out of state) AR Rec. Cup and Jamboree, AR State District Rec. Leagues,
- Regulations: 50% playing time required
Academy: Teams may register as Academy in the U6 – U10 age groups. All Academy players will be on a club pool roster. To qualify for Academy registration the pool must contain enough players to create a minimum of two separate rosters. Academy teams are permitted to play in academy leagues and tournaments, in and out of the state. A travel permit is required for out-of-state play. Player cards are issued by ASSA.
- Permissible events: Academy leagues, jamborees, and tournaments (in & out of state), AR State Academy League, AR State Cup Academy division.
- Regulations: 50% playing time required
Guidelines for the U10 and below Academy teams
Academy Concept should be “strongly encouraged” by ASSA, because it works, but should not be mandated. Player development programs are a function of member clubs/association that has the desire, commitment and resources to manage and support a quality development program. This program shall be available to any member association that meets these guidelines.
Academy registration maybe an additional program offered if open to all players within the age group (Academy, In-House and Recreational can be offered in the same age group).
Academy players train and play in-house or other developmental settings/leagues when available in accordance with the club’s philosophy.
Clubs may host play events or tournaments to compete against other club’s academies.
Academy formed teams may participate in out-of-state events/tournaments with a special event roster and travel permit.
Every Academy player must play 50% or more in every game (since individual skill development through the game is the goal there is not excuse to sit players out of any game).
Challenge: Teams are formed based on the needs of the club. A selection process is permitted. The Challenge age divisions are U11 – U19. Travel permits for play in tournaments outside of the State of Arkansas are required.
- Permissible events: AR State Cup: President’s (silver and bronze) and Challenge Division, AR State League, Classic and Challenge tournaments.
Classic Team: Although usually selected by application, invitation or tryout procedures, is any team except a recreational team. The classic age divisions are U11-U19. Travel permits for play in tournaments outside the State of Arkansas are required.
- Permissible events: AR State Cup: Championship and President’s Division, Region III Premier League, National League, Interstate Leagues, AR State League, Classic and Premier tournaments,
All Classic rosters in the U11- U12 age group will be registered as pool rosters.
A Classic or Challenge U11 team can have a maximum of five (5) U10 or under players on its team or special event roster. No more than 30 percent of the players on a pool roster will be allowed to play above their age group.
TOPSoccer (T): Is a program for players with special needs. The association must first submit written notification that it is forming a TOPSoccer program and receive appropriate training. All players will be registered on a pool roster.
- Approve Rules Affected by New Structure –
- New Membership Requirements – Amanda Quillin made a motion to accept the new membership requirements as documented below. Phil Duerr seconded the motion. The motion passed unanimously.
Year One: a new club can only register First Touch, academy, and In-House Recreational players of which 70% must be new players to ASSA.
Year Two: The club may add Recreational and Challenge players, of which 70% must come from players previously registered to the club, or are new to ASSA.
Year Three: The club may add Classic players, of which 70% must come from players previously registered to the club, or are new to ASSA.
Existing Associations: (more than three years old)
In order to start a Classic program a club must first have an established Recreational program. The first year that a club develops a Classic program, 51% of the players on each classic team must come from players previously registered to that club, or are new to ASSA.
a.All-Star Teams – Samir Haj motioned that we eliminate All-Star teams. Phil Duerr seconded the motion. The motion passed unanimously.
b.Coaching License – Trey Bailey made a motion to accept the rule as documented below. Samir Haj seconded the motion. The motion passed unanimously.
4.21.1 Coaches must have the following licenses to be placed on a roster and participate in state cups:
126.96.36.199 All Academy-level coaches must have at least an "F" License
188.8.131.52 All Classic-level and Challenge-level coaches must have at least an "E" License
4.21.2 All coaches entering the Champion's Division of the ASSA State Cup must have obtained a "D" License. All coaches entering the President's Division of the ASSA State Cup must have obtained an "E" License. All coaches entering the ASSA Recreational Cup must have obtained an "F" License. Coaches of teams entering the American Jamboree are highly encouraged to obtain an "F" License or attend an age appropriate coaching clinic.
2.Secondary Registration Change – Amanda Quillin made a motion to accept the changes as documented below. Samir Haj seconded the motion. The motion passed unanimously.
If a player is initially registered to more than one team at the start of a season the player must state his/her primary team at that time, becoming secondary on all others. Once this designation between the primary team and the secondary team is made, it shall be deemed as final unless the team is willing to utilize a transfer under Rule 4.15.1. At the time the player swaps his/her primary and secondary registration. The player is bound to his primary team for the entire seasonal year (August--July) and these games shall take preference over all others. A player may play his/her secondary team only with the consent of his/her primary team coach. (For State Cup restrictions concerning secondary registration please refer to Chapter 8).
A player moving between secondary and primary teams shall be considered a player transfer and one of that team’s limited number of incoming player transfers permitted in the seasonal year.
Once a youth player has registered on any team during a seasonal year, such player shall be deemed to be a previously rostered player for any National Championships competitions. As a result, any secondary registration is counted as a transfer to the AR State Cup bound team on which the player registers second.
Secondary registration is allowed for players registering on another team in another club. Secondary registration is not allowed within the same club. Secondary registration is only allowed in classic and challenge registration.
3.Club Pass Change
a.Club Pass – Scott Hendren made a motion to add a statement to the club pass information below explaining what club pass is. Once the statement is added by Gayle Smith then to accept the club pass rule as stated below with Gayle’s amendment. Samir Haj seconded the motion. The motion passed.
Each club can utilize club pass at the academy, challenge, and classic levels of registration. Only primarily registered players are eligible. A club may club pass a player at the same level of registration or a player registered at an allowable lower level. Ex. A player registered as challenge can club pass on a classic roster but a player registered as classic cannot club pass on a challenge roster. Teams must conform to event rules that may or may not allow club pass.
b.Recreational Game Pass – Sabrina Blankenship made a motion to include the documented game pass rules below into leagues rules for leagues managed by the state association. Amanda Quillin seconded the motion. The motion passed.
Recreational Game Pass
* For 11v11 games, allow a maximum of 6 game pass players. The team must have at least 7 players from its primary roster.
* For 8v8, allow a maximum of 5 game pass players. The team must have at least 5 players from its primary roster.
* For 7v7, allow a maximum of 5 game pass players. The team must have at least 4 players from its primary roster.
* For 6v6, allow a maximum of 4 game pass players. The team must have at least 4 players from its primary roster.
* If a team uses ANY game pass players, that team may not have more than 2 substitutes available on the game-day roster.
c.State League Rules – Amanda Quillin made a motion to place the rules documented below into the state league rules. Sabrina Blankenship seconded the motion. The motion passed.
* Limit use of club pass in the State League to a maximum of 3 players for U11-U12 and a maximum of 5 players at U13-U19.
* Clubs that use pool rosters must declare a "league roster" before the season begins. The use of club pass shall be applied relative to these declared league rosters for the duration of the season.
a.Referee Committee – Samir Haj withdrew his proposed bylaw change. Will Maffit was directed to email the referee committee with expectations from the board going forward. The board was to be copied on the correspondence.
b.Bylaws and Rules Committee – Will Maffit volunteered to update the charter of this committee to include the chair of the A&D Committee (or his/her representative) as a mandatory member. Gayle Smith was directed to amend the bylaws with this change. Scott Hendren made a motion to accept the updated bylaws as amended by Gayle Smith. Trey Bailey seconded the motion. The motion passed.
Phil Duerr made a motion to accept this bid and award the event to Fort Smith Express. Scott Hendren seconded the motion. The motion passed unanimously.
a.Amanda Quillin made a motion for the event to be hosted by the Arkansas Comets and Northwest Arkansas Lightning. Sabrina Blankenship seconded the motion. A roll call vote was requested. Yes – Quillin, Blankenship, Duerr. No – Bailey, Hendren. Abstain – Finney, Haj. Absent – Sherwood, Toler, Turner. The motion passed.
Region III Recreational Grant – Will Maffit motioned to proceed with the First Touch grant application. It was suggested to add some portions of the fun festival grant to that application and make that our submission to the Region III grant program. Samir Haj seconded the motion. The motion passed.
April: no motions
Following much discussion on the subject, Samir Haj made a motion to make the rule change per Gayle’s written suggestion. Gayle’s written suggestion is as follows: Combine the Champions and President’s divisions, sending our 1st place team to Southern Regionals and our 2nd place team to R3 President’s Cup. We can offer one Gold division, which is the only division with the opportunity for advancement. We can still offer a Silver division for teams not wanting to advance. Dave O’Brien seconded the motion. The motion passed
Manchester Soccer Club Bylaws. The club has not sent in its filing fee nor its statement of purpose. Only bylaws have been sent. Will Maffit motioned that this item be tabled until next month when more information is provided. Brant Turner seconded the motion. The motion passed.
Vilonia Tornado Relief. Gayle Smith lead the discussion on how the state board could show support to the Vilonia Soccer Club to help them recover from the tornado that affected their community. Will Maffit motioned that ASSA waive the registration fees for the Vilonia Soccer Club for the 2014/2015 soccer season to a maximum of $3,000.00. Brant Turner seconded the motion. The motion passed unanimously.
Insurance Premium Increase. Our insurance premium is going up .40 per player. The additional cost is related to concussion claims and lawsuits. Pullen Insurance recommends that we institute protocol of concussion education and baseline testing. Gayle Smith suggested making it mandatory for coaches and managers to use the Got Soccer concussion education course in order to get their roster credentials. Will Maffit motioned that beginning in the fall of 2014 season ASSA requires any person who is to be listed on a roster at the classic, challenge, and academy level to complete the concussion education offered by Got Soccer before being added to a roster. In addition to these teams, any recreational team requesting a travel permit for out of state travel must meet these requirements for fall 2014. All teams will be expected to meet this requirement in the spring of 2015. Brant Turner seconded the motion. The motion passed.
2015 Regionals and Lights at Burns Park – When ASSA bid on hosting the regional tournament the bid requirements stated that there had to be 8 fields with lights. The director of the Regional Tournament Committee (RTC) at the time, Brandon Story, told ASSA that we could bid as long as we had lights on 6 fields. The RTC has new leadership and they have told ASSA that we need to have 8 fields lit. The Arkansas Central Soccer Association has pledged $20,000 towards lighting a 7th field. Phil Duerr suggested that ASSA pledge the remaining $45,000 towards this 7th field. Samir Haj moved that ASSA pledges to donate $45,000 towards lighting one field at Burns Park. Dave O’Brien seconded the motion. The motion passed.