2013/14 AGM ELECTIONS
2013/14 Arkansas State Soccer
Annual General Meeting
Positions up for election:
President, VP Northwest, VP Northeast, Treasurer, Recreational Commissioner, State Referee Commissioner
To be eligible for election to the position of President of the Association, a candidate must have served at least one full term as a member of the ASSA Board of Directors
To be eligible for election to the Board of Directors, a candidate must be a legal resident of the State of Arkansas and must have obtained his or her 18th birthday prior to August 1st of the year of election.
The four vice-presidents shall be nominated and elected according to districts defined by the counties listed below. Each district vice-president shall reside in the district that he or she represents and be elected solely by the member clubs of that district. Should a district vice-president move outside of his/her district a vacancy for that position will be declared.
Districts are composed of the following counties:
District 1 Northwest: Benton, Boone, Carroll, Crawford, Franklin, Johnson, Logan, Madison, Marion, Newton, Scott, Searcy, Sebastian, Washington, & Yell
District 2 Northeast: Baxter, Clay, Cleburne, Craighead, Crittenden, Cross, Fulton, Greene, Independence, Izard, Jackson, Lawrence, Lee, Mississippi, Monroe, Phillips, Prairie, Poinsett, Randolph, St. Francis, Sharp, Stone, White, & Woodruff
District 3 – Central: Conway, Faulkner, Lonoke, Pope, Perry, Pulaski, Saline, Van Buren
District 4 – South: Arkansas, Ashley, Bradley, Calhoun, Chicot, Clark, Cleveland, Columbia, Dallas, Desha, Drew, Garland, Grant, Hempstead, Hot Springs, Howard, Jefferson, Lafayette, Lincoln, Little River, Miller, Montgomery, Nevada, Ouachita, Pike, Polk, Sevier, Union
A candidate cannot be a paid employee of an association (DOC, Executive Director, Office Manger, etc.) An independent contractor, such as a coach or referee, is allowed to run for a position on the ASSA board. Except in the position of Coaching Commissioner, which can be a club DOC or paid employee.
A candidate cannot hold the following local club positions: President, Vice President, Treasurer, or Secretary while serving on the ASSA Board of Directors.
Responsibilities of all board members:
1. Attending monthly board meetings, via teleconference, on the third Monday evening of each month.
2. Assist with all state cups
3. Attend the ASSA planning meeting and AGM
DUTIES OF OFFICERS
The President of the State Association shall preside at all State Association meetings. He or she shall appoint all Committees. He or she may appoint delegates to attend any meeting of affiliated soccer clubs. He or she shall maintain a record of all correspondence received or sent on behalf of the State Association and provide a written report at each regular scheduled meeting of the Board of Directors on such correspondence. He or she shall submit an annual report on the State Association activities to the Association’s General Meeting of each year and said report shall become a part of the Minutes of such meeting. The President may sign, with the Secretary, or any other proper officer of the State Association authorized by the Board of Directors any deeds, mortgages, bonds, contracts, or other instruments which have been authorized to be executed except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these Bylaws or by statute to some other Officer or agent of the State Association.
The Board of Directors shall designate by vote each year at the Board of Directors meeting following the General Meeting, the four vice-presidents as being the1st Vice-President, the 2nd Vice-President, the 3rd Vice-President, and the 4th Vice-President for the purpose of assuming the duties of the President in the absence of the President and for assignment of specific duties as outlined herein. The Vice-President shall perform all duties as specified by the President or Board of Directors. The succession to the powers of the President in his or her absence unless otherwise specified by the President, shall be the 1st Vice-President, 2nd Vice-President, 3rd Vice-President, 4th Vice-President.
1) To be the liaison between the clubs in his/her district and the ASSA Board.
2) To inform the clubs in his/her district of upcoming events and possible rule changes.
3) To solicit input from the clubs in his/her district
The Treasurer shall, subject to the direction of the President, and the Board of Directors, have charge and custody of and be responsible for all funds and securities of the State Association (which shall include but not be limited to any and all accounts opened at any financial institution utilizing the tax identification number assigned by the federal government to the State Association) ; in general perform all the duties incident to the position of the Treasurer and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors. If required by the Board of Directors the Treasurer shall give a bond for the faithful discharge of his or her duties in such sum and with such surety as the Board of Directors shall determine.
The Treasurer or his/her delegate shall provide a written financial report to the Board of Directors at each regular scheduled meeting and at such other times as directed by the President or Board of Directors. The Treasurer shall provide an annual written financial report at the General Meeting of each year, and assist the Budget and Finance Committee in the preparation of an annual budget for the State Association.
RECREATIONAL YOUTH COMMISSIONER:
The Recreational Youth Commissioner shall be responsible for;
1) Inspection of the venue for, and general jurisdiction over the Recreational State Cups;
2) Review and approval of team entry forms and team eligibility;
3) Prepare game schedules and brackets for said cups. The Youth Recreational Commissioner shall serve as the liaison between the State Association and the State Cups’ local host association.
4) Assist with Recreational Leagues.
5) To be the liaison between recreational coaches and clubs and the ASSA Board.
The Recreational Youth Commissioner shall in general perform all the duties incident to the position of Recreational Youth Commissioner and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors and shall be under the overall authority of the designated State Association Youth Commissioner for reporting purposes.
STATE REFEREE COMMISSIONER:
The State Referee Commissioner shall be elected to a two-year term. The State Referee Commissioner shall, subject to the direction of the President and the Board of Directors, administer the State Association Referee program and in general perform all the duties incident to the position of State Referee Commissioner and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.
The State Referee Commissioner shall provide a written report of all activities and correspondence to the Board of Directors at each regular scheduled meeting and at such other times as directed by the President or Board of Directors. The State Referee Commissioner shall provide an annual written report at the General Meeting of each year.
The State Referee Commissioner shall ensure that all referees are registered as members to the Federation at least once each year and timely pay all dues and fees to the Federation that relate to this membership.
The State Referee Commissioner shall serve as chairman of the state referee committee.
The State Referee Commissioner shall submit to the President a list of members to serve on the State Referee Committee.